Your brokerage CRM tracks your deals for them. Sphere Tracker tracks your relationships for you — and you own every contact, always.
The System
Your top 20–30
Past clients who refer. Active serious prospects. People you've closed multiple deals with.
If a Core contact has no follow-up scheduled, the app tells you immediately.
Your warm sphere
Leads you're building a relationship with. Contacts you want to keep warm. People who aren't ready yet — but will be.
Same follow-up accountability as Core. You'll know when the next step is missing.
Your prospecting pool
Open house contacts. Referrals not yet warm. People you've met but haven't built a relationship with yet.
Sorts by last contacted when you're hunting for new business. No pressure — just a place to keep them.
What It Does
One
A flag surfaces the moment any Core or Active contact has no follow-up date. You set the cadence. Sphere Tracker holds you to it — and tells you exactly who has no next step at all.
Two
Store what matters — kids' names, life triggers, housing timeline. When it's time to reach out, AI Draft generates a message drawn from everything you know. Not a template. A real message.
Three
When a contact closes, three post-close follow-up tasks generate automatically. Most agents mean to follow up after closing. Almost none do. Sphere Tracker does it for them.
How It Works
Bring your existing list via CSV, or add contacts one at a time with Quick Add. Assign each one a tier — Core, Active, or Discovery. Takes about ten minutes to get your sphere into the system.
Open the app. See who's overdue, who's due today, and who has no follow-up scheduled at all. Work top to bottom. Log calls in seconds. The queue tells you exactly where to start.
When a deal closes, post-close follow-up tasks fire automatically. When a Core contact goes quiet, you'll know. When it's time to reach out, AI Draft writes the message. You stay consistent without having to remember everything.
Data Ownership
The relationships you build belong to you — not your brokerage, not a platform.
Most agents don't think about data ownership until it's too late. Sphere Tracker is built as a personal tool from the ground up. The agent is the customer. Your contact list, your touch history, and your relationship notes are yours — portable, private, and exportable at any time.
Trust & Security
Export your full contact list and history as CSV — from Settings, one click, no ticket required. When you leave, everything leaves with you. No brokerage, no acquirer, no platform can touch it.
Encrypted in transit and at rest. Authentication via Clerk. Payments via Stripe — we never see your card number. Error monitoring via Sentry. Every piece is auditable.
LionDesk shut down in 2025 — 165,000 agents lost everything. Follow Up Boss was acquired by Zillow. Sphere Tracker is independently operated with no acquirer, no competing incentives, and no VC pressure to sell.
I had a past client text me to say she'd bought with another agent. I had no system. I just forgot about her. That's when I knew I needed something that would tell me who I was dropping — before I dropped them.
Sarah M. · Solo agent, Austin TX · 2 years licensed
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Your sphere is already out there. Sphere Tracker helps you keep it.
Start owning your sphere